The 6 AI Tools That Are Quietly Replacing Your VA, Bookkeeper, and Marketing Assistant

The 6 AI Tools That Are Quietly Replacing Your VA, Bookkeeper, and Marketing Assistant

seo-strategies-growth
August 07, 2025•1 min read

If you’re still hiring VAs from five different platforms to do tasks AI now automates for $29/month… I’ve got news for you.

These are the six AI tools that every savvy solopreneur is quietly using to scale smarter:

  1. Perplexity AI – Your new research assistant (no more rabbit holes on Google)

  2. Make.com + OpenAI – Set up workflows that reply to leads, update your CRM, and send thank-you emails

  3. Notion AI – The king of client onboarding and SOP automation

  4. QuickBooks + Dext – Real-time expense tracking that categorizes itself

  5. HeyGen – Create talking head videos without showing up on camera (because sometimes you look like you just wrestled your Wi-Fi router)

  6. Wave Apps + ChatGPT – Free bookkeeping that actually makes sense

🧠 Joe’s Rule: If you do it twice, automate it the third time.

The money you’re spending on admin should be redirected to growth and freedom. That’s how real businesses scale—by firing the $15/hour task monster and training the AI assistant that never sleeps.

Join our CPAi Facebook group for the Latest and Greatest Ai news, tools, and resources for business and personal use! Incorporate Ai NOW or get Eaten by it! https://www.facebook.com/groups/bedrockbusinessbuilders

Joe DiChiara, CPA/CAIS With over 40 years of experience as a Certified Public Accountant, Joe DiChiara specializes in helping small business owners succeed. As the founder of Bedrock Business Builders Corp, Joe provides a wide range of services, including tax resolution, tax preparation, payroll, entity setup, and CFO solutions. His expertise extends to solving complex tax problems and offering AI-powered marketing solutions through MarketingMaverick.ai, a division that empowers businesses to achieve a year's worth of marketing results in just 30 days. Joe has worked with thousands of businesses, focusing on self-employed individuals and companies with 0-50 employees in metropolitan areas. Known for his innovative approach and commitment to client success, Joe combines traditional accounting knowledge with modern tools to deliver transformative results.

Joe DiChiara

Joe DiChiara, CPA/CAIS With over 40 years of experience as a Certified Public Accountant, Joe DiChiara specializes in helping small business owners succeed. As the founder of Bedrock Business Builders Corp, Joe provides a wide range of services, including tax resolution, tax preparation, payroll, entity setup, and CFO solutions. His expertise extends to solving complex tax problems and offering AI-powered marketing solutions through MarketingMaverick.ai, a division that empowers businesses to achieve a year's worth of marketing results in just 30 days. Joe has worked with thousands of businesses, focusing on self-employed individuals and companies with 0-50 employees in metropolitan areas. Known for his innovative approach and commitment to client success, Joe combines traditional accounting knowledge with modern tools to deliver transformative results.

LinkedIn logo icon
Youtube logo icon
Back to Blog